Administrative Assistant/Receptionist Wanted

Job Title: Administrative Assistant/Receptionist

Supervisor: Justina Confer

Hours: Monday – Friday; 8:30 am – 5:00 pm

The Administrative Assistant/Receptionist performs an important function in the image of the Company. The Administrative Assistant/Receptionist is often the first person in which any client or visitor interacts. The Administrative Assistant/Receptionist will assist fellow employees in handling overflow work.

Job Responsibilities:

  • Answer main line incoming phone calls / screen calls and forward accordingly
  • Greet visitors
  • Mail / Deliveries – open, date stamp, scan and distribute daily mail; check post office box daily; sign for UPS and Fedx deliveries
  • Distribute incoming faxes
  • Application Data Entry
  • Prepare / update standard reports
  • Set up video conferencing for company meetings
  • Office/Kitchen Supplies – monitor supply levels and reorder as needed.
  • Maintain general neatness of kitchen, office space and conference room

Vital Contributions:

  • The Administrative Assistant/Receptionist will be required to have a working knowledge of the Company, including the management structure, information on individual employees and titles of individuals within the Company.

Required Skills, Education and Certifications:

  • Excellent telephone skills and etiquette
  • Excellent computer skills including knowledge of Microsoft office products

Other Skills and Abilities Desired:

  • Ability to interact with a diverse clientele in almost every state
  • Ability to set up new client accounts and prepare standard reports for management
  • Ability to multitask and coordinate sales phone calls with agents in multiple states
  • Organizational skills
  • Team player with ability to interact with 13+ professional staff

Salary Range: $30,000-$35,000; based on experience

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